Administrative Assistant - Visual Arts, Part-Time
Salary:
$12.
00 HourlyLocation :
2600 South First Street Temple, TXJob Type:
Part-Time StaffJob Number:
00240Division:
Fine ArtsDepartment:
Division of Fine ArtsOpening Date:
07/26/2023FLSA:
Non-ExemptMinimum Requirements:
High School Diploma or GED equivalency and two (2) years directly related work experience.
Work Schedule:
8 a.
m.
- 4 p.
m.
Monday-Thursday.
Evening events 4 times a year This is an on-site position.
Essential duties of the role must be performed in-person, during prescribed work hours.
Position Summary & Essential Duties The following duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed.
The information listed below is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time.
Summary:
Under direct supervision, performs a wide variety of office support, secretarial and receptionist duties for assigned area.
Compose letters and correspondence.
Relay and resolve telephone and walk-in inquiries.
Schedule calendar, meetings, and answer inquiries concerning activities and operation of department.
Make travel arrangements.
Create, maintain, and process records and forms.
Perform data entry on a personal computer using various software programs.
Perform a wide variety of typing assignments that are sometimes confidential in nature.
Qualifications (Required and Preferred) MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS):
High School Diploma or GED equivalency and two (2) years directly related work experience.
PREFERRED:
Associate's Degree in Visual Arts, Business, or related field CERTIFICATION OR LICENSES:
N/A Job Duties and Responsibilities The incumbent will:
Perform a wide variety of typing assignments, sometimes confidential in nature.
Operate a personal computer to enter data into spreadsheets, databases, and correspondence then draft, edit, review, and print letters, tables, reports, and other materials.
Draft or prepare responses to routine inquiries Greet and direct visitors and students in a manner consistent with contemporary practices of customer service through direct contact, e-mail, fax, and telephone inquiries.
Accept, screen, and route telephone calls.
Maintain call log as required.
Answer inquiries concerning activities and operations of department.
Maintain calendar of departmental activities.
Sort, screen, and distribute incoming and outgoing mail.
Prepare copies and sends faxes.
Mail departmental information to prospective students.
Assist with gallery show preparation tasks as needed, including, but not limited, to organizing materials and printing labels for incoming artworks.
Provide support in monitoring gallery daytime hours, ensuring a smooth and welcoming visitor experience, engaging with visitors, answering inquiries, and providing general information about the gallery's offerings.
Assist with gallery exhibition openings, by helping with logistics, setup, and distribution of marketing materials.
Assist in orientation of prospective and new students.
Create, maintain, process, and update files, records, curriculum vitae, and other documents for students, departmental employees, and assigned department.
Create attractive Fine Arts Divisional Newsletter using publishing software.
Distribute to relevant stakeholders.
Arrange meetings and conferences.
Keep minutes of departmental meetings.
Schedule interviews and appointments.
Make travel and lodging arrangements.
Order, maintain inventory of, and distribute office supplies.
Perform basic bookkeeping functions, which may involve simple billing and cash receipt activities and assist in the preparation of the departmental budget.
Assist in preparation of annual report and accreditation processes that apply to the assigned department.
Participate in campus initiatives and professional development designed to increase student success.
Perform job-related duties as assigned.
SOCIAL CONSTRUCTS REQUIRED OF POSITION:
Display empathy and positive regard for others in written, verbal and non-verbal communications.
Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.
Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
Dress appropriately for a workplace with frequent customer service interaction and community outreach.
Meet all required standards of confidentiality.
Keep work areas in a clean and orderly manner.
Knowledge Skills and Abilities & Physical Demands KNOWLEDGE:
Knowledge of basic business office procedures.
Knowledge of business equipment use and inventory control.
Knowledge of FERPA requirements.
SKILLS:
Skill in the use of Excel, Word, and Adobe Creative suite.
Skills in the use of email.
Skill in the use of basic operations of office equipment.
Skills in customer service.
ABILITIES:
Ability to communicate effectively, both verbally and in writing.
Ability to read, write, and understand verbal and written instructions, short correspondence and memos.
Ability to maintain calendars and schedule appointments.
Ability to understand, follow, and enforce safety procedures.
Ability to interact with students, faculty, staff, and customers of the college.
Ability to calculate simple to moderately complex mathematical equations.
PHYSICAL EFFORT:
Light physical activity is required with occasional lifting of objects up to 15 pounds.
WORKING CONDITIONS:
Work is normally performed in an interior/office work environment.
HOURS REQUIRED PER WEEK:
32 TRS/ORP:
TRS SUPERVISORY DUTIES:
None REPORTS TO:
Dean of Fine ArtsTEMPLE COLLEGE BENEFITS PAYROLL:
Employees are paid by direct deposit through the last working day of the month.
Wages for 16-week semesters are paid evenly over four months, and eight-week semesters are paid evenly over two months, with the first deposit occurring on the last working day of the first full month of the semester.
Actual deposits are paid on the last working business day of the month.
All benefit deductions are taken at that time.
RETIREMENT:
Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions.
Temple College is a Section 218 employer.
MISCELLANEOUS LEAVE:
Jury Duty, Bereavement, Deteriorating weather, and Military training.
WORKERS COMPENSATION:
If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees.
Additional benefits may be available.
Recommended Skills Accounting Administration Adobe Creative Suite Audio Equipments Billing Calculations Estimated Salary: $20 to $28 per hour based on qualifications.
$12.
00 HourlyLocation :
2600 South First Street Temple, TXJob Type:
Part-Time StaffJob Number:
00240Division:
Fine ArtsDepartment:
Division of Fine ArtsOpening Date:
07/26/2023FLSA:
Non-ExemptMinimum Requirements:
High School Diploma or GED equivalency and two (2) years directly related work experience.
Work Schedule:
8 a.
m.
- 4 p.
m.
Monday-Thursday.
Evening events 4 times a year This is an on-site position.
Essential duties of the role must be performed in-person, during prescribed work hours.
Position Summary & Essential Duties The following duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed.
The information listed below is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time.
Summary:
Under direct supervision, performs a wide variety of office support, secretarial and receptionist duties for assigned area.
Compose letters and correspondence.
Relay and resolve telephone and walk-in inquiries.
Schedule calendar, meetings, and answer inquiries concerning activities and operation of department.
Make travel arrangements.
Create, maintain, and process records and forms.
Perform data entry on a personal computer using various software programs.
Perform a wide variety of typing assignments that are sometimes confidential in nature.
Qualifications (Required and Preferred) MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS):
High School Diploma or GED equivalency and two (2) years directly related work experience.
PREFERRED:
Associate's Degree in Visual Arts, Business, or related field CERTIFICATION OR LICENSES:
N/A Job Duties and Responsibilities The incumbent will:
Perform a wide variety of typing assignments, sometimes confidential in nature.
Operate a personal computer to enter data into spreadsheets, databases, and correspondence then draft, edit, review, and print letters, tables, reports, and other materials.
Draft or prepare responses to routine inquiries Greet and direct visitors and students in a manner consistent with contemporary practices of customer service through direct contact, e-mail, fax, and telephone inquiries.
Accept, screen, and route telephone calls.
Maintain call log as required.
Answer inquiries concerning activities and operations of department.
Maintain calendar of departmental activities.
Sort, screen, and distribute incoming and outgoing mail.
Prepare copies and sends faxes.
Mail departmental information to prospective students.
Assist with gallery show preparation tasks as needed, including, but not limited, to organizing materials and printing labels for incoming artworks.
Provide support in monitoring gallery daytime hours, ensuring a smooth and welcoming visitor experience, engaging with visitors, answering inquiries, and providing general information about the gallery's offerings.
Assist with gallery exhibition openings, by helping with logistics, setup, and distribution of marketing materials.
Assist in orientation of prospective and new students.
Create, maintain, process, and update files, records, curriculum vitae, and other documents for students, departmental employees, and assigned department.
Create attractive Fine Arts Divisional Newsletter using publishing software.
Distribute to relevant stakeholders.
Arrange meetings and conferences.
Keep minutes of departmental meetings.
Schedule interviews and appointments.
Make travel and lodging arrangements.
Order, maintain inventory of, and distribute office supplies.
Perform basic bookkeeping functions, which may involve simple billing and cash receipt activities and assist in the preparation of the departmental budget.
Assist in preparation of annual report and accreditation processes that apply to the assigned department.
Participate in campus initiatives and professional development designed to increase student success.
Perform job-related duties as assigned.
SOCIAL CONSTRUCTS REQUIRED OF POSITION:
Display empathy and positive regard for others in written, verbal and non-verbal communications.
Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.
Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
Dress appropriately for a workplace with frequent customer service interaction and community outreach.
Meet all required standards of confidentiality.
Keep work areas in a clean and orderly manner.
Knowledge Skills and Abilities & Physical Demands KNOWLEDGE:
Knowledge of basic business office procedures.
Knowledge of business equipment use and inventory control.
Knowledge of FERPA requirements.
SKILLS:
Skill in the use of Excel, Word, and Adobe Creative suite.
Skills in the use of email.
Skill in the use of basic operations of office equipment.
Skills in customer service.
ABILITIES:
Ability to communicate effectively, both verbally and in writing.
Ability to read, write, and understand verbal and written instructions, short correspondence and memos.
Ability to maintain calendars and schedule appointments.
Ability to understand, follow, and enforce safety procedures.
Ability to interact with students, faculty, staff, and customers of the college.
Ability to calculate simple to moderately complex mathematical equations.
PHYSICAL EFFORT:
Light physical activity is required with occasional lifting of objects up to 15 pounds.
WORKING CONDITIONS:
Work is normally performed in an interior/office work environment.
HOURS REQUIRED PER WEEK:
32 TRS/ORP:
TRS SUPERVISORY DUTIES:
None REPORTS TO:
Dean of Fine ArtsTEMPLE COLLEGE BENEFITS PAYROLL:
Employees are paid by direct deposit through the last working day of the month.
Wages for 16-week semesters are paid evenly over four months, and eight-week semesters are paid evenly over two months, with the first deposit occurring on the last working day of the first full month of the semester.
Actual deposits are paid on the last working business day of the month.
All benefit deductions are taken at that time.
RETIREMENT:
Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions.
Temple College is a Section 218 employer.
MISCELLANEOUS LEAVE:
Jury Duty, Bereavement, Deteriorating weather, and Military training.
WORKERS COMPENSATION:
If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees.
Additional benefits may be available.
Recommended Skills Accounting Administration Adobe Creative Suite Audio Equipments Billing Calculations Estimated Salary: $20 to $28 per hour based on qualifications.
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